Wednesday, September 24, 2008

The 80-20 Rule of New Projects vs Maintenance

I was reading a recent article about people managing large computer departments. The main point of the article was:
IT business priority #1 - free up money for new projects.

Basically, too many companies spend 80% of their computer department's programming budget on maintenance of old programs, and only 20% of their budget on new projects. The article suggest that this ratio needs to be inverted to realize the full benefit of the computer department.

That got me wondering. Consider my "discretionary time", that which is left after my job, sleeping, eating, etc. Shouldn't I ideally be spending 80% of that time on new projects, learning, preparing for a 2nd career, or doing something else to improve myself? And should the remaining 20% be on maintenance activities? I'm sure that the amount of my discretionary time spent on routine chores around the house, running errands, going through my email, and taking care of assorted other ongoing obligations adds up to much more the 20%. In fact, it's often more than 80%.

So the question for the day is - how do I reverse that ratio? Obviously it means cutting down the time spent on maintenance chores. This summer for the first time in many years I paid a local high school student to mow my lawn. That's one example, one which I've decided was well worth the money. I'm searching for others now.

One of the big time consumers of my evenings is email. Sometimes it seems that getting that down to 20 minutes a day would be wonderful (for non-work email). I'm not sure how to accomplish this yet though.

Sunday, September 14, 2008

A Big Part of Success is Showing Up

You can make detailed plans for your future, but often times the best opportunities show up unexpectedly and are not something you plan for. They don’t show up at random though. On the contrary, I’ve realized that they tend to show up for people who tend to show up. In other words, if you make yourself a visible, active, hardworking participant in some field, people looking to give someone an opportunity will be much more likely to come to you. The result can be a totally unexpected chance to move your plans forward in a new direction.

Let me give you a recent example from our town. One good friend - let’s call her Anne (because that’s her real name), was a housewife with two young children. I am on our town’s Conservation Advisory Council, and I invited Anne to attend one of the meetings. She got very interested in one of the local environmental issues and did an enormous amount of work on it culminating in a presentation to the town board. Soon after that she joined another town council and became active there too.

When people were looking for some new to run for our State Assembly seat, guess who they decided to ask? One year ago Anne was a housewife taking care of two young children and getting somewhat board with the lack of activities in her life. Now she’s busy running for State Assembly, something neither she or her husband had in their plans. If she wins, that's a start of a major political career for her. If she looses, the contacts she made and the reputation she built up in the process will open up many new doors for her.

And all because she showed up and started to get involved on a small scale to begin with.